The practice is registered with the Data Protection Act 2018 (DPA 2018). Any request for access to notes by a patient, patient’s representative or outside body will be dealt with in accordance with the Act. Please contact the Practice Manager for further information.
Accessing your data
From the 1st of February 2023, all patients will have the opportunity to view all enteries into their full medical records from that date onwards (Patients who register with the Practice following that date will be able to view their records from the date of registration).
To view your medical records you will need to have registered for access to Online Services at the Practice, which can be done by collecting a form at reception, photo ID will be required.
The NHS app can also be used to view your medical records by linking it to your Online Services account. You will require a passphrase and account ID number, which can be given to you on request at reception, photo ID will be required.
If you have already registered on Online Services, you should automatically have access to your records from the 1st February 2023 onward. If you do not please contact the Practice and we will look into why not.
If you wish to view your medical records prior to Feburary 1st 2023 you will need to make a Subject Access Request.
Subject access request
If you require a copy of part or all of your medical records, we require this request in writing. We ask that you provide us with as much information as possible with regards what parts of your records you require, to help us provide you with the information you need correctly and as efficiently as possibly. For example, please specify if you require all of your records or just a certain time period.
For certain requests you may only require a summary of your medical history (e.g. dates of diagnosis and medication history) rather than every consultation and hospital letter. If you make us aware of this at the time of your request this will allow us to process your request more efficiently.
On collection of your medical records, you will need to bring photo ID to confirm identity.
Summary Care Record
If you’re registered with a GP surgery, you’ll have a Summary Care Record unless you’ve chosen not to have one. It contains basic information including your allergies, medicines and any reactions you’ve had to medicine in the past. By storing all this information in one place, it makes it easier for healthcare staff to treat you in an emergency, or when your GP practice is closed.
Follow this link to the NHS website for more information on how to access your health records
GP2GP
GP2GP allows patients’ electronic health records to be transferred directly, securely, and quickly between their old and new practices, when they change GPs.
Find out more about GP2GP on the NHS website
Your data matters to the NHS
Your health records contain a type of data called confidential patient information. This data can be used to help with research and planning.
You can choose to stop your confidential patient information being used for research and planning. You can also make a choice for someone else like your children under the age of 13.
Your choice will only apply to the health and care system in England. This does not apply to health or care services accessed in Scotland, Wales or Northern Ireland.
Follow this link to find out how this data is used and how to opt out
iGPR
We use a processor, iGPR Technologies Limited (“iGPR”), to assist us with responding to report requests relating to your patient data, such as subject access requests that you submit to us (or that someone acting on your behalf submits to us) and report requests that insurers submit to us under the Access to Medical Records Act 1988 in relation to a life insurance policy that you hold or that you are
applying for.
iGPR manages the reporting process for us by reviewing and responding to requests in accordance with our instructions and all applicable laws, including UK data protection laws.
The instructions we issue to iGPR include general instructions on responding to requests and specific instructions on issues that will require further consultation with the GP responsible for your care.